Escape to the beautiful Yorkshire market town of Helmsley and enjoy everything that this hotel has to offer. If you’re looking for a special wedding venue, somewhere to host a corporate event or a large family get together, when you take exclusive use of The Black Swan Hotel you will have access to all of the 45 bedrooms, the restaurant and bar, function rooms and private gardens.
Weddings
With the help of a dedicated wedding co-ordinator, you can plan a bespoke and unforgettable day to share with friends and family. Make the occasion more intimate when you book exclusive use and take over the hotel.
The Gallery restaurant is the largest licensed room and is licensed for civil ceremonies. This light, spacious room can hold a maximum of 90 guests for a civil ceremony – room hire charge from £750.00.
The Garden Room, opening onto the walled garden, can accommodate up to 70 guests for a civil ceremony – room hire charge from £500.00.
Size of available parking:
33 spaces
Corporate Events & Meetings
Situated on the edge of the North York Moors, this is a fabulous venue for corporate events, where you can arrange meetings, conferences and private dining.
Team Building Activities
Working alongside Yorkshire Outdoors based near Thirsk, The Black Swan Hotel also offers a selection of fun and challenging adventures, including 4×4 off-road driving, quad biking, clay shooting and flight experiences. For more information on Yorkshire Outdoors visit www.yorkshire-outdoors.co.uk
Teaming up with the nearby Verbena Spa in Helmsley, there is also a choice of spa treatments available. The National Centre of Birds of Prey provides activities such as hawk handling.
Exclusive use cost
The Black Swan Hotel can be booked on an exclusive use basis for your midweek event from £10,000+VAT for 45 guests.
Exclusive use of The Black Swan includes:
45 bedrooms on a single occupancy basis
The Gallery restaurant
Garden Room
Crosland Room
Tudor Lounge
Hotel gardens & gazebo
Cygnet Bar
Arrival tea/coffee
Morning tea/coffee & homemade biscuits
Lunch of soup & sandwiches, with tea/coffee
Mid afternoon tea/coffee served with scones, jam and cream
Conference stationery
Mineral water & fresh fruit bowl
Complimentary use of our flip charts and screen
Three course dinner
Full English breakfast
Free car parking
Please note that the Tearoom will remain open to the public throughout the day and is not included in the exclusive use package.
Delegate rates
Day Delegate package
Arrival tea/coffee
Morning tea/coffee & homemade biscuits
Lunch of soup & sandwiches, with tea/coffee
Mid afternoon tea/coffee served with scones, jam and cream
Conference stationery
Mineral water & fresh fruit bowl
Complimentary use of our flip charts and screen
Meeting room hire
Free car parking
Our Day Delegate packages start from £45+VAT per person, based on a minimum of 6 guests
24 hour delegate package
Arrival tea/coffee
Morning tea/coffee & homemade biscuits
Lunch of soup & sandwiches, with tea/coffee
Mid afternoon tea/coffee served with scones, jam and cream
Conference stationery
Mineral water & fresh fruit bowl
Complimentary use of our flip charts and screen
Meeting room hire
Three course dinner in The Gallery
A Classic double room for sole occupancy
Full English breakfast
Free car parking
Our Day Delegate packages start from £165+VAT per person, based on a minimum of 6 guests
Optional extras
Bacon sandwiches on arrival – extra £4.80+VAT per person
Lunch upgrade – 2 course restaurant lunch – extra £11.50+VAT per person
Dinner upgrade – 6 course Tasting Menu – extra £15.00+VAT per person
Energy station – a selection of chocolate bar, breakfast bars, fruits juices and fizzy drinks in your meeting room – £5+VAT per person
Feature/Superior room upgrade – £37.50+VAT per room
Projector hire – £85+VAT
Private Dining Room
Can be used as a breakout or sybdicate room
Area: 45 sqm
Boardroom: 16
The Gallery
Area: 133sqm
Theatre style: 90
Cabaret: 60
Garden Room
Area: 59.6sqm
Theatre Style: 70
Cabaret: 30
Boardroom: 20
Crosland Room
Area: 34sqm
Boardroom: 14
Tudor Lounge
Area: 44.6sqm
Boardroom: 10
View a full list of facilities at The Black Swan